AIPEU-GDS CHQ Letter to Directorate to consider the pending Transfer requests of GDS before filling up of vacant posts

Clarification on applicability of “Very Good” Bench Mark for Financial Upgradation under MACP – Dte Clarification dtd 13/03/2019

MACPS Clarification – Good Benchmark before 25.07.2016 treated as Very Good. The Very Good Bench mark w.e.f 25.07.2016 can not be relaxed for MACPS

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Recruitment Rules 2019 for Inspector of Posts (IPOs) – Gazette Notification dated 05-Feb-2019

Scroll end of this page to view / download in PDF Format of RR 2019 Gazette Notification for the post of Inspector of Posts in DOP

[DOWNLOAD IPO RR2019 IN PDF]

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MACPS Clarification – Good Benchmark before 25.07.2016 treated as Very Good

MACPS Clarification – Good Benchmark before 25.07.2016 treated as Very Good. The Very Good Bench mark w.e.f 25.07.2016 can not be relaxed for MACPS

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Master Circular on Probation-Confirmation: Delinking Confirmation

Master Circular on Probation-Confirmation: Delinking Confirmation

“An officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation”

CONFIRMATION

24. Confirmation is de- linked from the availability of permanent vacancy in the grade. In other words, an officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation. Consequent upon the above decision of delinking confirmation from the availability of permanent posts, it emerges that confirmation will be done only once in the service oi an officer which be in the entry grade post/service/cadre provided further confirmation shall be necessary when there is fresh entry subsequently in any other post/service/cadre by way of direct recruitment or otherwise. A specific order of confirmation should be issued when the case is cleared from all angles.

25. If, during the. period of probation or any extension thereof, as the case may be, the Government is of the opinion that an officer is not fit for permanent appointment, the Government may either discharge or revert the officer to the post held by him prior to his appointment in the service, as the case may be.

26. Where probation on promotion is prescribed, the appointing authority will on completion of the prescribed period of probation assess the work and conduct or the officer himself and in case the conclusion is that the officer is fit hold the higher grade, he will pass an order declaring that the person concerned has successfully completed the probation. If the appointing authority considers that the work of the officer has not been satisfactory or needs to be watched (or some more time he may revert him to the post/ service/cadre from which he was promoted, or extend the period of probation, as the case may be. There should be no hesitation to revert a person to the post or grade from which he was promoted if the work of the officer during probation has not been satisfactory.

27. The date from which confirmation should be given effect is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the Case may be. The decision to confirm the probationer or to extend the period of probation es the case may be should be communicated to the probationer normally within 6 to 8 weeks, Probation should not be extended for more than a year and, in no circumstance, an employee should be kept on probation for more than double the normal prescribed period of probation. The officer will be deemed to have successfully completed the probation period if no order confirming, discharging or reverting the officer is issued within eight weeks after expiry of double the normal period of prescribed probation,

28. A Government servant appointed by transfer would duly have been confirmed in the earlier post. In such a case further confirmation in the new post would not be necessary and he could be treated as permanent in the new post. However, where a Government servant who has not already been confirmed in the old post is appointed by transfer, it would be necessary to confirm him in the new post. in such cases, he may be considered for confirmation after watching him for two years. During that period of two years, the offi

cer would earn two reports in the new grade and the DPC may consider his case for Confirmation On the basis of these APARS.

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Master Circular on Probation-Confirmation: Delinking Confirmation

Master Circular on Probation-Confirmation: Delinking Confirmation

“An officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation”

CONFIRMATION

cer would earn two reports in the new grade and the DPC may consider his case for Confirmation On the basis of these APARS.

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Master Circular on Probation-Confirmation: Period of Probation

MASTER CIRCULAR SERVICES PROBATION ON PROBATION AND CONFIRMATION CENTRAL

PROBATION

A person is appointed on probation in order to assess his suitability for absorption in the service to which he has been appointed. Probation should not, therefore, be treated as a mere formality No formal declaration shall be necessary in respect of appointment on probation. The appointing authority may declare successful completion or extend the period of probation or terminate the services of a temporary employee on probation, on the basis of evaluation or performance.

2. Probation is prescribed when there is direct recruitment, promotion from One Group to another or for officers re-employed before the age of superannuation. The probation shall stand successfully completed upon issue of orders in writing. It is, however, not desirable that a Government servant should be kept on probation for long periods.

3. Instead Of treating probation as a formality, the existing powers to discharge probationers should be systematically and vigorously used so that the necessity of dispensing with the services of employees at later stages may arise only rarely.

4. Concentration of attention on the probationer’s ability to pass the probationary or the departmental examination, if applicabh2, should be an essential part of the qualification for confirmation but there should be a very careful assessment of the outlook, character and aptitude for the kind of work that has to be done in the service before a probationer is confirmed.

5. A probationer be given an opportunity to Work under more than one officer during this period and reports of his work may be obtained from each one of those officers. The probation reports for the whole period may then be considered by a Board of senior officers for determining whether the probationer concerned is fit to be confirmed in service- For this purpose, separate forms of report should be used, which are distinct. from the usual Annual Performance Appraisal Report (APAR) forms. The probation period reports, unlike APAR, are written to help the supervising officer to concentrate on the special needs Of probation end to decide whether the work and conduct of the officer during the period of probation or the extended period of probation are satisfactory enough to warrant his further retention in service or post- The probation period reports thus do not serve the purpose for which the APARs are written and vice versa. Therefore, m the case of all probationers or officers on probation, separate probation period reports should be written in addition to the usual APARS for the period of probation.

6. Save for exceptional reasons, probation should not be extended for more than a year and in no circumstance an employee should be kept on probation for more than double the normal period.

7. A probationer, who is not making satisfactory progress, should be informed of his shortcomings before the expiry of the original probationary period so that he can make special efforts at self-improvement. This can be done by giving a written warning to the effect that his genera] performance has not been such as to justify his confirmation and that, unless he shows substantial improvement within a specified period, the question of discharging him would have to be considered. Even though this is not required by the rules, discharge from the service being a severe, final and irrevocable step, the probationer should be given an opportunity before taking the drastic step of discharge.

8. During the period of probation, or any extension thereof, candidates may be required by the Government to undergo such courses of training and instructions and to pass examinations, and tests (including examination in Hindi) as the Government may deem fit, as a condition for the satisfactory completion of probation.

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Master Circular on Probation-Confirmation: Mandatory Induction Training

PERIOD OF PROBATION

MANDATORY INDUCTION TRAINING

9. In all cases of direct recruitment there should be a mandatory induction training of at least two weeks duration. Successful completion of the training may be made a pre-requisite, for completion of probation. The syllabus for the training may be prescribed by the Cadre authorities in consultation with the Training Division of DOPT. The recruitment rules for all posts, wherever such a provision does not already exist, may be amended to provide for such mandatory training. Till such time as the Recruitment Rules are amended, a clause on the above lines may be included in the offer of appointment.

PERIOD OF PROBATION

10. The period of probation is prescribed for Government on the following lines:

S.No.	Method Of Appointment	Period Of Probation
PROMOTION
1.	Promotion From One Grade To Another But Within The Same Group Of Posts E.G From Group ‘C’ To Group ‘C	No Probation
2.	Promotion From One Group To Another E.G. Group ‘B’ To Group ‘A ‘	The Period Of Probation Prescribed For The Direct Recruitment To The Higher Post. If No Period Is Prescribed Then It Should Be 2 Years.
DIRECT RECRUITMENT
3.	(I) For Direct Recruitment To Posts Except Clause (Ii) Below (Ii) For Direct Recruitment To Posts Carrying A Grade Pay Of Rs. 7600 Or Above Or To The Posts To Which The Maximum Age Limit Is 35 Years Or Above And Where No Training Is Involved Note: Training Includes ‘On The Job’ Or ‘Institution Training’	2 Years 1 Year
4.	Officers Re-Employed Before The Age Of Superannuation	2 Years
5.	Appointment On Contract Basis, Tenure Basis, Re -Employment After Superannuation And Absorption	No Probation.